Core Faculty Resource Guide

Student Advising

Contacts:

Lauren Reed, Academic Preceptor, lareed@ucsc.edu, 831-459-2361

Jan Burroughs, Academic Preceptor, jaburrou@ucsc.edu, 831-459-2361

Travarus Fauntleroy, Academic Adviser, tfauntle@ucsc.edu, 831-459-2361

Barbara Shelley, College Assistant (Front Desk), bshelley@ucsc.edu, 831-459-2361

Location

The Advising Office is located in the Rachel Carson College (formerly College Eight) Academic Building, Room 114. Students can schedule an appointment or come to scheduled drop-in hours.

Front Desk Phone: (831) 459-2361. If you leave us a message, please leave us your student ID number and a callback number so we can expedite your request.

Making Appointments / Getting Your Questions Answered 

To ask a quick advising question, call the front desk at (831) 459-2361, or email us at c8advsn@ucsc.edu

To request an appointment, students should email c8advsn@ucsc.edu from a UCSC email account with the following:

  • Student ID Number
  • Several days and time blocks for a potential appointment
  • The reason for the requested advising appointment, as specifically as possible

Students can also request an appointment by phone by calling the number listed above. Please note that all advising appointments must be made at least one day in advance!

Advising Office Hours

Academic Year Hours:Monday – Friday
9:00 a.m. – 12:00 Noon & 1:00 p.m. - 4:00 p.m., excluding holidays


Drop In Advising Hours: 

Times vary, but during the academic year, generally Monday - Friday 10:00am - 11:30am and 1:30pm - 3:30pm, excepting scheduled staff and campus meeting times. Call ahead to verify Drop-In Advising the day you plan to come.

Resources:

Student Services - Comprehensive listing
Counseling & Psychological Services:                 (831) 459-2628
Student Judicial Affairs (Behavior concerns):      (831) 459-1736            sja@ucsc.edu
Student Health Outreach & Promotion (SHOP):  (831) 459-3772           shop@ucsc.edu
Writing tutoring services
Westside Writing Center

Core Enrollment Information:

Core Class Placement:
Email Lauren Reed or Jan Burroughs

"Extra Student" Not on Your Roster:    
Immediately, have student to meet with Jan Burroughs determine correct core class.

"No Shows" and Absences:
Immediately contact Jan Burroughs if students do not attend the first class so that they can be located and refered to the correct instructor.

Continuing No Shows and Absences:
Contact or email Jan Burroughs immediately if a student is absent for more than one or two classes/sections.  Rachel Carson College (formerly College Eight) advising will conduct a follow-up check on the student's well-being (or their plans to withdraw from the university).

General Enrollments, Deadlines & Grading:

Fall 2016 Deadline Dates: To be announced

  • Add/Drop/Swap:
  • Change Grading Option:
  • Add by Petition ends:
  • Withdraw from a class (must be done in person with adviser) -
  • Withdraw from the university:
  • Winter quarter enrollments begin:
  • Grades Due:


Withdrawals/Leave of Absence Process:

Contact Rachel Carson College (formerly College Eight) advising if a student has informed you they intend to withdraw or take a Leave of Absence from UCSC.  Refer student to the Porter Advising Office ASAP for the petition and process.  Note that after the withdrawal by petition deadline, students can only withdraw for a documented emergency (medical, family etc.) reasons.  Rachel Carson College (formerly College Eight) advisers can work with the student on their options and needs.

Incomplete (I) Grades:

  • At an instructor’s discretion (complete information).
  • The student must meet with you and understand what is required to complete the classwork - including a timeline to submit the completed classwork.
  • The final deadline for fall 2015 is March 17, 2016 to submit the completed work to you (along with the Removal of Incomplete form).  The coursework must be accompanied with the Removal of Incomplete Petition (carries a $10 fee).  Petitions can be download from the Office of the Registrar.
  • When the coursework is completed and you have signed the petition, assign a grade for the student, and send the form to the Office of the Registrar (190 Hahn Student Services Center).  You can update the grade in your faculty portal.

Grading Chart:

Behavior & Mental Health:

Comprehensive online resources for difficult teaching situations

Academic Misconduct:

Complete information and forms located at https://www.ue.ucsc.edu/academic_misconduct.
Contact Ronnie Lipschutz, Provost (rlipsch@ucsc.edu) if you suspect  a student has been cheating or plagiarized.

Academic Difficulty (in Core or suspected elsewhere):

  • Call or email a Rachel Carson College (formerly College Eight) adviser or refer the student to Advising Office.
  • Inform the student about drop-in advising (see above). 
  • Drop-in Writing Tutoring available through Learning Support Services or Westside Writing Center.
  • Students with disabilities, or those who suspect they may have one, can contact the Disability Resource Center (DRC): drc@ucsc.edu or (831) 459-2089.


Emotional Issues, Psychological Concerns, Suspected Drug/Alcohol Abuse:


Disruptive Behavior, Anger & Aggression:

Privacy: Family Educational Rights and Privacy Act (FERPA) and the Classroom:

           Return essays or graded coursework in an unattended (public) box.
           Post grades or other enrollment information, including student's names.

  • Please review the Quick Reference on Privacy of Student Records.
  • Contact Rachel Carson College (formerly College Eight) Advising if you have questions about FERPA