Core Faculty Resource Guide
The Advising Office is located in the Rachel Carson College (formerly College Eight) Academic Building, Room 114. Students can schedule an appointment or come to scheduled drop-in hours.
Front Desk Phone: (831) 459-2361. If you leave us a message, please leave us your student ID number and a callback number so we can expedite your request.
Making Appointments / Getting Your Questions Answered
To ask a quick advising question, call the front desk at (831) 459-2361, or email us at email@example.com
To request an appointment, students should email firstname.lastname@example.org from a UCSC email account with the following:
- Student ID Number
- Several days and time blocks for a potential appointment
- The reason for the requested advising appointment, as specifically as possible
Students can also request an appointment by phone by calling the number listed above. Please note that all advising appointments must be made at least one day in advance!
Advising Office HoursAcademic Year Hours:Monday – Friday
9:00 a.m. – 12:00 Noon & 1:00 p.m. - 4:00 p.m., excluding holidays
Times vary, but during the academic year, generally Monday - Friday 10:00am - 11:30am and 1:30pm - 3:30pm, excepting scheduled staff and campus meeting times. Call ahead to verify Drop-In Advising the day you plan to come.
Drop In Advising Hours:
Student Services - Comprehensive listing
Counseling & Psychological Services: (831) 459-2628
Student Judicial Affairs (Behavior concerns): (831) 459-1736 email@example.com
Student Health Outreach & Promotion (SHOP): (831) 459-3772 firstname.lastname@example.org
Writing tutoring services
Westside Writing Center
Core Class Placement:
Email Lauren Reed or Jan Burroughs
"Extra Student" Not on Your Roster:
Immediately, have student to meet with Jan Burroughs determine correct core class.
"No Shows" and Absences:
Immediately contact Jan Burroughs if students do not attend the first class so that they can be located and refered to the correct instructor.
Continuing No Shows and Absences:
Contact or email Jan Burroughs immediately if a student is absent for more than one or two classes/sections. Rachel Carson College (formerly College Eight) advising will conduct a follow-up check on the student's well-being (or their plans to withdraw from the university).
General Enrollments, Deadlines & Grading:
Fall 2016 Deadline Dates: To be announced
- Change Grading Option:
- Add by Petition ends:
- Withdraw from a class (must be done in person with adviser) -
- Withdraw from the university:
- Winter quarter enrollments begin:
- Grades Due:
Withdrawals/Leave of Absence Process:
Contact Rachel Carson College (formerly College Eight) advising if a student has informed you they intend to withdraw or take a Leave of Absence from UCSC. Refer student to the Porter Advising Office ASAP for the petition and process. Note that after the withdrawal by petition deadline, students can only withdraw for a documented emergency (medical, family etc.) reasons. Rachel Carson College (formerly College Eight) advisers can work with the student on their options and needs.
Incomplete (I) Grades:
- At an instructor’s discretion (complete information).
- The student must meet with you and understand what is required to complete the classwork - including a timeline to submit the completed classwork.
- The final deadline for fall 2015 is March 17, 2016 to submit the completed work to you (along with the Removal of Incomplete form). The coursework must be accompanied with the Removal of Incomplete Petition (carries a $10 fee). Petitions can be download from the Office of the Registrar.
- When the coursework is completed and you have signed the petition, assign a grade for the student, and send the form to the Office of the Registrar (190 Hahn Student Services Center). You can update the grade in your faculty portal.
- Faculty grading chart
Complete information and forms located at https://www.ue.ucsc.edu/academic_misconduct.
Contact Ronnie Lipschutz, Provost (email@example.com) if you suspect a student has been cheating or plagiarized.
Academic Difficulty (in Core or suspected elsewhere):
- Call or email a Rachel Carson College (formerly College Eight) adviser or refer the student to Advising Office.
- Inform the student about drop-in advising (see above).
- Drop-in Writing Tutoring available through Learning Support Services or Westside Writing Center.
- Students with disabilities, or those who suspect they may have one, can contact the Disability Resource Center (DRC): firstname.lastname@example.org or (831) 459-2089.
Emotional Issues, Psychological Concerns, Suspected Drug/Alcohol Abuse:
- Notify advising and student life staff (Mari Ortiz-McGuire, email@example.com, 831-459-2796) so we can check-in with the student (or consult with other staff for appropriate follow up).
- Refer student to Counseling and Psychological Services or Let's Talk Program. Counselors are available for phone consultation with students and faculty. Student can see a counselor without charge; Crisis counseling is also available.
- For information on assessing students, tips on helpful conversations, and a comprehensive guide on resources, click on "Need Help Now," or review "Responding to Distressed Students" or consult the "Red Folder: Assisting Students in Distress."
Disruptive Behavior, Anger & Aggression:
- Counseling and Psychological Services has excellent resources for dealing with difficult teaching situations.
- If you would like to consult with (or report to) the Campus Judicial Officer: (831) 459-4446 or firstname.lastname@example.org.
- If the behavior is affecting the student's academics (or you would like a consultation with Porter Advising) please call Lupe Allen (831) 459-5819 or email email@example.com.
- For information on assessing student's overall behavior and a comprehensive guide on resources, review the "Red Folder: Assisting Students in Distress" and Counseling & Psychological Services' "Responding to Distressed Students."
Privacy: Family Educational Rights and Privacy Act (FERPA) and the Classroom:
- Ten things to know about student privacy.
- Faculty may not:
Return essays or graded coursework in an unattended (public) box.
Post grades or other enrollment information, including student's names.
- Please review the Quick Reference on Privacy of Student Records.
- Contact Rachel Carson College (formerly College Eight) Advising if you have questions about FERPA