Core Faculty Resource Guide

Student Advising


Lauren Reed, Academic Preceptor,, 831-459-2361

Jan Burroughs, Academic Preceptor,, 831-459-2361

Travarus Fauntleroy, Academic Adviser,, 831-459-2361

Barbara Shelley, College Assistant (Front Desk),, 831-459-2361

The Advising Office is located in the Rachel Carson College Academic Building, Room 114. Students can schedule an appointment or come to scheduled drop-in hours.

Front Desk Phone: (831) 459-2361. If you leave us a message, please leave us your student ID number and a callback number so we can expedite your request.

Information for students

To request an appointment, students should email from a UCSC email account with the following:

  • Student ID Number
  • Several days and time blocks for a potential appointment
  • The reason for the requested advising appointment, as specifically as possible

Students can also request an appointment by phone by calling the number listed above. Please note that all advising appointments must be made at least one day in advance!

Advising Office Hours: Monday – Friday, 9am – 12 noon & 1pm - 4pm, excluding holidays
Drop In Advising Hours:  Times vary, but during the academic year, generally Monday - Friday 10:00am - 11:30am and 1:30pm - 3:30pm, excepting scheduled staff and campus meeting times. Call ahead to verify Drop-In Advising the day you plan to come.

Core Enrollment Information:

Core Class Placement: Email <>

"Extra Student" Not on Your Roster:    
Immediately, have student email <> to determine correct core class.

"No Shows" and Absences:
Immediately contact <> if students do not attend the first class so that they can be located and refered to the correct instructor, or if a student is absent more than one or two classes/sections. Rachel Carson College Advising will conduct a follow-up check on the student's well-being (or their plans to withdraw from the university).

General Enrollments, Deadlines & Grading:

Fall 2017 Deadline Dates (see UCSC academic calendar here):

  • Add/Drop/Swap: Wednesday, October 18th, 2017

  • Change Grading Option: Wednesday, October 18th, 2017

  • Add by Petition ends: Wednesday, November 8th, 2017

  • Withdraw from a class (must be done in person with adviser): Wednesday, November 8th, 2017

  • Withdraw from the university: Wednesday, November 8th, 2017

  • Winter quarter enrollments begin: Wednesday, November 15th, 2017

  • Grades Due: Wednesday, December 20th, 2017

Withdrawals/Leave of Absence Process:

Contact Rachel Carson College Advising if a student has informed you they intend to withdraw or take a Leave of Absence from UCSC.  Note that after the withdrawal by petition deadline, students can only withdraw for a documented emergency (medical, family etc.) reasons.  Rachel Carson College advisers can work with the student on their options and needs.

Incomplete (I) Grades:

  • At an instructor’s discretion, an I grade notation may be assigned for work which is of passing quality but incomplete (complete information).

  • The student must meet with you and understand what is required to complete the classwork - including a timeline to submit the completed classwork.
  • The final deadline for Fall 2017 is Friday, March 23rd, 2018 to submit the completed work to you (along with the Removal of Incomplete form). The student will be assessed a $10 fee on their student account.

  • When the coursework is completed and you have signed the petition, assign a grade for the student, and send the form to the Office of the Registrar (190 Hahn Student Services Center,  You can update the grade in your faculty portal.

Grading Chart:

Academic Misconduct:

Complete information and forms located at
Contact Ronnie Lipschutz, Provost ( if you suspect  a student has been cheating or plagiarized.

Academic Difficulty (in Core or suspected elsewhere):

  • Call or email a Rachel Carson College adviser or refer the student to the Advising Office. 

  • Drop-in Writing Tutoring available through Learning Support Services or make an appointment with the Westside Writing Center.

  • Students with disabilities, or those who suspect they may have one, can contact the Disability Resource Center (DRC): or (831) 459-2089.

Emotional Issues, Psychological Concerns, Suspected Drug/Alcohol Abuse:

Disruptive Behavior, Anger & Aggression:

Privacy: Family Educational Rights and Privacy Act (FERPA) and the Classroom:

           Return essays or graded coursework in an unattended (public) box.
           Post grades or other enrollment information, including student's names.

  • Please review the Quick Reference on Privacy of Student Records.

  • Contact Rachel Carson College Advising if you have questions about FERPA


Student Services - Comprehensive listing
Counseling & Psychological Services:                 (831) 459-2628
Student Judicial Affairs (Behavior concerns):      (831) 459-1736  
Student Health Outreach & Promotion (SHOP):  (831) 459-3772 
Learning Support Services
Westside Writing Center