Move Out Information Spring 2019

RESIDENCE HALLS AND APARTMENTS CLOSE ON FRIDAY, JUNE 14th at NOON!

DINING SERVICE ENDS WITH BRUNCH. 


RA HALL MEETING:

Your Resident Assistant(s) will be conducting a building meeting to explain the check out procedures more in detail. Please make it a point to attend this meeting.


TWENTY-FOUR (24) QUIET HOURS:

24 Quiet Hours: begin at 10:00PM on the Thursday prior to the start of finals and continue for the remained of the quarter - Thursday June 6th, 2019.


SPRING 2019 CONTRACT EXTENSIONS:

Beginning May 17, 2019: students who have a valid need to remain in residence the weekend following finals (June 15-16) may request a contract extension through Student Housing Online.

Whether you're participating in commencement activities, working on campus, or waiting to catch your flight, you'll need to submit an extension request to stay in residence after the quarter ends.

Requests are subject to the review and approval of the student's residential college. 


Any student discovered in a closed residential facility without an approved contract extension will be assessed a  $100.00 unauthorized stay over fee, escorted off the premises, and may face conduct action.

 

Spring 2019 Transitional Housing 

*Note: Residents who are enrolled in Summer Session 1, 8-week or 10-week classes and have applied to live in Summer Session Housing may fill out the Transitional Housing Contract for June 18th- June 23rd, if they wish to have housing between Spring quarter and Summer session. Students approved for Spring Transitional Housing will be allowed to move to their Summer Session housing assignments starting at 4pm on Tuesday, June 18, 2019. Please note there is a separate housing rate for transitional housing and a meal plan is not included.

Summer Session will be held in Porter College this year. The Summer Session Housing contract begins Sunday, June 24th, and priority will be given to students who submit a housing application beginning May 1st through May 31st . - Visit Summer Session Housing or email summerhousing@ucsc.edu for more info!

 


CHECK OUT OPTIONS: 

 

Standard Check Out Instructions: 
MONDAY - THURSDAY: 9:00AM-7:00PM 
FRIDAY JUNE 14TH: 9:00AM- NOON 
@ Student Life and Housing Office Room 204

To do a Standard Check Out, make sure that all of your belongings are removed from your room and that your room/ apartment is clean. Come to the Student Life and Housing Office between 9:00AM-7:00PM.

A staff member will go with you to your room to review room/apartment condition report(s) and note any damages or cleaning issues that you may be billed for. Once the staff member has checked your room, they will take your keys and return them to the Student Life Office.

If you are unable to move out between 9am-7pm (9am-noon Friday, June 14th), you can do an Express Check Out.

 

Express Check Out Instructions: 
AVAILABLE AT ANY TIME.
@ Student Life and Housing Office Room 204 

To do an Express Check Out option, make sure that all of your belongings are removed from your room and that your room/ apartment is clean. Lock your door when you are ready to leave.

Obtain an Express Check Out envelope from the Student Life Office during regular business hours (between 9am-7pm MON - THUR). Complete the form on the Express Check Out envelope and return it with your keys sealed inside to the drop off box outside the Student Life Office when you are ready to leave.

This option allows residents to check out at any time prior to the deadline. Please complete the form on the envelope. If we can’t determine who turned in the keys, you may be billed for an improper checkout.

 

***IMPROPER CHECK OUT: Students who do not complete a Standard Check Out or an Express Check Out, or students who do not check out by noon on June 14th (and have not been granted an extension) will be assessed a $50.00 improper check-out on top of any cleaning or damage costs.


INSPECTIONS AND BILLING:

  • College staff will inspect all rooms and apartments. It is your responsibility along with your roommates to clean your space and return all furniture to its proper configuration. You will be billed for any Residential Damages or cleaning costs by the college based on the condition of your space when you leave. 
  • Damaged or exceptionally dirty spaces may be subject to a contract cancellation for next year’s housing contract. If you are concerned about what needs to be done or how to clean, talk to the Student Life and Housing team.

MOVE OUT LOADING PASSES:

We can furnish you with a 30-minute LOADING ONLY pass that will allow you to temporarily park in normally unauthorized locations for the express purpose of loading your car.

Do not block the roads or driveways. Vehicles in fire lanes are subject to citing/towing. Be mindful that many people will need to park close to the building for move out and do not stay longer than 30 minutes.


Loading passes can be picked up at the Student Life and Housing Office Room 204 when you are ready to load your car.


MICROFRIDGE RETURN INSTRUCTIONS: 

This year residents will need to return their MicroFridges on the Saturday prior to Move Out. These are the ONLY dates residents have to return their rental fridges. Click here for Microfridge Return Instructions. 
 


Saturday, June 8th 
Drop off Time: 8:00am-9:30am 
Location: parking lot below Rachel Carson 
To Avoid Extra Charges Units MUST Be: 
 
Fully Defrosted: Please unplug the unit 48 HOURS PRIOR TO RETURN and leave all 3 doors open. (Do NOT Use any sharp objects to defrost the unit.) 

Completely Clean & Dry: This includes seals and inside/outside surfaces of the refrigerator, freezer and microwave. There will be a $35 charge if your unit is not CLEAN. 

Returned with ALL parts: Top shelf and bottom shelf, microwave plate and ring. There will be additional charges for MISSING PARTS. 

Returned at SCHEDULED location/times. 
 
*f you have any questions or concerns, call Collegiate Concepts Customer Service Department at:515-597-2303 or email us at: sales@CollegeFridge.com

MAILROOM CLOSING INFORMATION:

  • The mailroom will be "CLOSED FOR SUMMER."
  • The last day to pick up mail and packages will be:  Friday June 14, we will close at 4:00pm
  • Please fill out the electronic mail forwarding form: it can be found HERE or on the Rachel Carson College Mailroom Website
  • We can forward mail: We do not forward packages or magazines. 

If you have any questions, please contact the Student Life and Housing Office at carsonhousing@ucsc.edu or by calling 831-459-3335. 

See also:

For all other important dates, please take a look at the 2018-2019 Housing Calendar