Facility Reservations

Who can request a reservation?

• Facilities at Rachel Carson College are only available to campus units, student organizations currently registered through SOAR, Student Media, or sponsored by a campus faculty, staff, or unit.
• As a general rule, you should submit your form one week prior to the event (or as early as possible) to ensure that your request will be processed in time for advertising and promotion of the event.
• Use of a Rachel Carson College facility is restricted to three times per organization, per quarter
• Reservations for space begin on:
  • Fall Quarter: (Fall Week 1 through Winter Week 1)
  • Winter Quarter: (Winter Week 2 through Spring Week 1)
  • Spring Quarter: (Spring Week 2 through Spring Week 10)
  • Summer Usage: Please contact Conference Services at conf@ucsc.edu or 831-459-2611 for reservation inquiries.

Additional Charges

• UCSC Major Events Policy requires UCPD presence for all major events on campus. The rates charged are NOT included in the aforementioned fees.
• It is expected that trash cans will be emptied and all garbage and recycling taken to a local dumpster after each event.
• In the event that additional custodial services are required for special cleaning at the end of an event, the reserving party will be charged for that service.
• Damage to Rachel Carson College property outside of normal wear and tear will be charged to your organization for necessary repairs or replacements.

Cancellation Policy

We request that if for any reason you have to cancel a reservation that you have previously made please do so at least 48 hours prior to the event. If a cancellation is made after that time, there may be a cancellation fee for up to half the reservation cost. This fee also applies to “no shows.” Rachel Carson College reserves the right to rescind the use of any RCC Facility from a program or event.

Rachel Carson College Co-Sponsorship

Rachel Carson College welcome events and activities that help contribute to our educational priority of leading for environmental and social change. On occasion, Rachel Carson College will co-sponsor events and programs by waiving a portion or the entire venue fee.

• Student groups who wish to request co-sponsorship need to submit a proposal to the Rachel Carson College Council (after confirming the availability of the venue). To request co-sponsorship, please fill out the Co-Sponsorship Request Form and email rccouncil@ucsc.edu at least two weeks prior to the proposed event.
• Faculty, staff, and non-student affiliated campus units requesting co-sponsorship should contact the Student Life Office at carsonstudentlife@ucsc.edu at least two weeks prior to the proposed event. Requests should articulate how the event will serve the Rachel Carson community and advance the educational priority of the college.
• Equipment and labor fees cannot be waived.